This AI Policy explains optional AI features in DKlutter, including Clarity, your own OpenAI API-key connection and external assistants connected through DKlutter. It forms part of our Terms of Service and supplements the Privacy Policy and Data Safety Agreement.
1. Your choice and what is sent
You can use the planning workspace without enabling AI. Before using Clarity, review and confirm its disclosure. Requests include your chat messages, submitted text attachments and relevant conversation history. Planning help lets you describe the whole task and review the draft details to share; it does not automatically replace your unsaved form.
Workspace context is optional and limited by your access and selected scopes. It can include task, event and reminder details; notes if separately permitted; file and folder metadata; and your notifications. File metadata access does not itself give the assistant file contents. Content you paste or attach is submitted as part of the request. Do not share confidential, personal, private or sensitive information, or another person’s data without appropriate authorization.
2. Clarity through OpenRouter
Clarity routes requests through OpenRouter to the selected model provider. The shared model can be changed by authorized administration. Selecting the free router may route separate requests to different providers. Free endpoints may retain your prompts and responses and use them for training. Clarity does not guarantee zero data retention. Permission to use these endpoints is distinct from permission to publish prompts; do not assume that a free endpoint offers confidentiality.
OpenRouter and each provider have their own handling rules. Review OpenRouter’s Privacy Policy and provider data policies. Changing a DKlutter permission or deleting a chat cannot withdraw a request already delivered to a provider.
3. Your own OpenAI API key
When you choose OpenAI, your requests go to OpenAI using the API key you connect. This uses your OpenAI API account and billing; a ChatGPT subscription is separate. DKlutter encrypts the saved key and uses it on the server. The application does not display the saved key back to you. Enter it only in the dedicated provider settings, never in a chat, note or upload.
DKlutter requests that OpenAI not store Responses API application state using store: false. This does not guarantee zero retention: abuse monitoring, legal obligations and your OpenAI account’s data controls can still apply. OpenAI states that API data is not used for model training by default unless you opt in. Review OpenAI’s API data controls. You can remove or replace your saved key in DKlutter and revoke it in OpenAI. Existing backups and previously sent requests are subject to their applicable retention.
4. Suggestions, task changes and human review
AI may invent facts, misunderstand instructions, produce unsuitable content or make errors in dates and calculations. Review the response before using it. AI output is not professional medical, legal, financial or other regulated advice, and must not be the sole basis for a consequential decision.
Clarity can suggest supported task schedule and Kanban changes when you enable task proposals. Inspect the proposed changes and approve the tasks you want to apply. Server permissions and conflict checks still apply; stale or unauthorized changes are rejected. Supported undo is time limited and depends on the task remaining eligible. A chat instruction alone is not approval to apply a task proposal.
When you ask Clarity to draft new tasks, events, reminders or notes, proposed content is stored privately as a review record. Review and edit the fields, select the entries you want and use the separate approval control to import them into the current workspace. Generation alone does not create workspace entries. Imports recheck your creation permissions and follow normal workspace sharing rules. Review records expire for import after 24 hours and are retained for up to 30 days, subject to successful scheduled cleanup, even if you clear browser chats.
5. Connected external assistants
If you connect an external assistant such as Codex, authorize only the workspaces and scopes you intend to share. Granted scopes may allow reading workspace records, creating notes you request or proposing supported task edits. Proposed task edits require approval in DKlutter. Requested note creation can save content shared with authorized workspace members. The external assistant’s provider handles information it receives under its own terms. Revoke connections you no longer use; revocation stops future authorized access but does not erase prior copies.
6. History, security and availability
Saved Clarity chats live in browser storage for the account and workspace. Clearing a chat clears that browser copy. Workspace-access grants, task proposals, decisions, connected-service records and security audit events are stored separately as needed to operate and protect the feature. Do not use a shared device without securing your browser session.
Authentication, scoped permissions, encrypted saved credentials and server validation help protect access. They do not guarantee perfect security or provider confidentiality. Model availability, free quotas, rate limits and response times vary, and interruptions can occur. Review the active provider before sending; switching providers starts a new chat.
7. Acceptable use, changes and contact
Do not use AI to bypass permissions, expose secrets, impersonate others, infringe rights or generate unlawful or abusive material. The same content and conduct rules apply to AI inputs and outputs as elsewhere in DKlutter. We update this policy as the feature changes and request renewed confirmation when the applicable disclosure changes. Questions and privacy requests: dklutter.customer@outlook.com.